Responsibilities

• Manage day-to-day bookkeeping and financial records

• Monitor, record, and reconcile all material purchases and project-related transactions

• Process accounts payable and maintain vendor accounts

• Assist with invoicing and account reconciliations

• Support the design team with purchasing, procurement, and tracking of materials

• Coordinate with vendors to ensure timely ordering and delivery of products

• File quarterly tax reports and process required tax payments

• Manage payroll accurately and on schedule

• Maintain comprehensive business insurance policies and coordinate policy renewals as needed

• Maintain organized financial and project documentation

• Assist with other administrative and office management tasks as needed

Qualifications

• 5+ years of bookkeeping experience required

• Experience in the construction, interior design, architecture, or design-build industry strongly preferred

• Proficiency with QuickBooks (or similar accounting software)

• Strong knowledge of bookkeeping principles and accounting practices

• Excellent organizational and time-management skills

• Ability to prioritize multiple projects and meet deadlines

• Strong communication and problem-solving skills

• Self-motivated with a positive, team-oriented attitude

What We're Looking For

The right candidate is someone who enjoys keeping both the financial and operational sides of the business organized. You'll be comfortable multitasking, communicating with vendors, supporting the design team, and managing a variety of bookkeeping and office responsibilities with accuracy and professionalism.

At Haven Design Group, we work hard, collaborate closely, and genuinely enjoy what we do. We're looking for someone who will fit right in—a dependable professional who values accuracy, teamwork, and a positive workplace culture. If you're looking to become an integral part of a fun, creative, and fast-paced environment, we'd love to hear from you.

Position Details

• Part-Time

• Flexible schedule

• In-office position based in our Geneva, Illinois office

• Competitive pay based on experience

To Apply

Please submit your resume and professional references for consideration. We look forward to learning more about you and welcoming the right person to the Haven Design Group team.